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    Vendor Packet Information

    REGISTER HERE!

    Conference:  Indiana Healthcare Emergency Preparedness Symposium (IHEPS)

    Date held:      September 27-28, 2018 

    Hours:                        Participant registration opens at 7:00am both days

    Objective:     To inform hospitals, health associations, emergency medical field personnel of real solutions to real problems they may face.  This is a chance for you, as a vendor, to showcase your experience, skills, products, and overall solutions.

    Venue:           Indianapolis Marriott East – Request the IHEPS room rate

                                   7202 E. 21st Street

                            Indianapolis, IN 46219

                            317-352-1231

             http://www.marriott.com/hotels/travel/inddt-indianapolis-marriott-east/

    Access           Wednesday, September 26, 2018 after 5pm

    For setup:      Thursday, September 27, 2018, from 6:30am-8am

     

    Table Gift       We are asking vendors to bring a prize for drawings. Drawings will be done at your table, so bring a bowl or something to collect business cards in.  We will NOT be hosting a bingo drawing this year as vendor feedback has said that signing the cards causes interruption in conversations with potential clients. 

                            You will be responsible for contacting the winner to deliver your prize. 

     

    All Vendor spaces will be in the Atrium of the hotel this year.  There will not be walls to prop things against.

    Bring extension cords or power strips if you want electricity.

    Vendor Space Cost:  see sponsorship levels

    Make check out to: IHEPS

    Memo area:               IHEPS Symposium

    Mail check and         District 5 Hospital Prep. And Planning

    vendor info form       Attn:  Elisa Stott/IHEPS

    to:                                PO Box 34001

                                        Indianapolis, IN 46234

    Credit Card Opt:       Credit card payment and registration are available HERE.     

     

     Registration Deadline:      September 19, 2018 (including payment must be received by this date)

     

    IHEPS Contact Person:   

    Elisa Stott

    317-374-8488

     

    Tear Down:   Will be at the end of the final session.

     

    Participant lists will be available for appropriate sponsor levels shortly after the symposium to be able to include last minute of day-of registrants and changes.   

    Cargo Shipments:  If you are shipping items to the hotel, here is information for that: The customer is responsible for all arrangements and all expenses associated with the shipping of materials, merchandise, exhibits or any other items to and from the hotel. 

    The hotel must be notified in advance of any consignments shipped to the hotel should include: Group Name and Event Name, Name of person(s) authorized to pick up package, Indianapolis Marriott East, 7202 E. 21st Street, Indianapolis, IN 46219.  Storage rental fees and delivering fees will be imposed if the items are delivered prior to the scheduled function as followed:

      • Boxes   1-15 Pounds,      $3.00 Each
      • Boxes   15-30 Pounds,   $5.00 Each  
      • Boxes 30-100 Pounds, $10.00
      • Each Oversized Boxes,    $15.00
      • Crates, $25.00
      • Equipment of any Type, $25.00
      • Storage of any boxes more than 7 days prior to conference, $10.00 per box. Delivery of amenities to Guest Rooms will be $3.00 per room
      • The Hotel is not responsible for damage or loss of any items delivered to the Hotel prior to any function, or of any items or packages left on the property after group  departs. Upon request, items left on the premises after departure will be returned to the customer at the customer's expense.
      • Items will be delivered to the exhibit hall for set up.

     

     

    $3,000

    $2,000

    $1,000

    $750

    Any Amount

     

    Platinum Sponsor

    Gold Sponsor

    Silver Sponsor

    Bronze Sponsor

    Sponsor

    1 Conference bag insert

    X

    X

    X

     

     

    1 - 6 ft X 1.5 ft display table

     

     

    X

    X

     

    2 - 6ft X 1.5 ft display table

    X

    X

     

     

     

    Logo on Conference tote

    X

     

     

     

     

    Logo on Conference Lanyard

     

    X

     

     

     

    Co-sponsor of lunch (day 1)

    X

     

     

     

     

    Co-sponsor of full breakfast (day 2)

     

    X

     

     

     

    Co-sponsor of continental breakfast (day 1)

     

     

    X

     

     

    Recognition on conference website

    X

    X

    X

    X

    X

    Full post-conference attendee list

    X

    X

    X

     

     

    Conference registrations

    4

    3

    2

    1

     

    Full page ad in conference program

    X

     

     

     

     

    1/2 page ad in conference program

     

    X

     

     

     

    Logo and sponsorship level included in rolling powerpoint during breaks

    X

    X

    X

    X

    X

     

     

     

     

     

     

     

     

     

     

     

     

    Additional options:

     

     

     

     

     

    Logo on conference pen :  $450

     

     

     

     

     

    Logo on pad in conference tote:  $250

     

     

     

     

     



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