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2019 IHEPS Vendor Registration Gold

$2,000.00
If you have signed up previously, you will need to sign into your account before registering. If you have forgotten your password, then under "Existing User" in the top right, select "Forgot Password" to reset it.

 


Vendor Packet Information
Conference:  Indiana Healthcare Emergency Preparedness Symposium (IHEPS)
Date held:      September 12-13, 2019 
Hours:           Participant registration opens at 7:00am both days
Objective:     To inform hospitals, health associations, emergency medical field personnel of real solutions to real problems they may face.  This is a chance for you, as a vendor, to showcase your experience, skills, products, and overall solutions.
Venue:           Sheraton Keystone Crossing Indianapolis– Request the IHEPS room rate
                        8787 Keystone Crossing
                        Indianapolis, IN 46240
                        Reservations:  844-205-1784
         https://www.marriott.com/event-reservations/reservation-link.mi?id=1559670974088&key=GRP&app=resvlink
Access           Wednesday, September 11, 2019 after 5pm
For setup:      Thursday, September 12, 2019, from 6:30am-8am
 
Table Gift       We are asking vendors to bring a prize for drawings. Drawings will be done at your table, so bring a bowl or something to collect business cards in. You will be responsible for contacting the winner to deliver your prize. 
 
All Vendor spaces will be in the hallway just outside the conference rooms.  There will not be walls to prop things against.
Bring extension cords or power strips if you want electricity.  The hotel requires that you secure your cords with Gaff tape. 
Vendor Space Cost:  see sponsorship levels
Make check out to: IHEPS
Memo area:               IHEPS Symposium
Mail check and         District 5 Hospital Prep. And Planning
vendor info form       Attn:  Elisa Stott/IHEPS
to:                                PO Box 34001
                                     Indianapolis, IN 46234 
Credit Card Opt:       Credit card payment and registration will be available soon.  
 
Registration Deadline:      September 4, 2019 (including payment must be received by this date)
 
IHEPS Contact Person:   
Elisa Stott
317-374-8488
Tear Down:   Will be at the end of the final session.
 Participant lists will be available for appropriate sponsor levels shortly after the symposium to be able to include last minute of day-of registrants and changes.   
Please note:  There will be a networking event at the end of the last session on day one in the vendor area.  Cocktails and hors d’oeuvres will be available.  If you wish to be a co-sponsor for this session, please indicate this when you register and the amount you wish to donate. 
Cargo Shipments:  If you are shipping items to the hotel, please ship to:
Sheraton Indianapolis Hotel at Keystone Crossing
C/O Tami Cornelius, IHEPS
8787 Keystone Crossing
Indianapolis, IN 46240
The customer is responsible for all arrangements and all expenses associated with the shipping of materials, merchandise, exhibits or any other items to and from the hotel. 
PACKAGE HANDLING FEES
The weights will be taken off the FedEx, UPS or DHL boxes.  These packages do not need to be weighed at the hotel.  On rare occasions, packages may come from another source without weight information.  In these cases, weights may be estimated if a scale is not available.
The minimum fees are as follows:
0 to 5 pounds                   $5.00/each
6 to 20 pounds                 $10.00/each
21 to 50 pounds               $15.00/each
Over 50 pounds               $25.00/each
Crates                               TBD due to variation of size, weight and labor required.
Pallets                               $75.00/each
 
  $3,000
$2,000
$1,000
$750
Any Amount
 
Platinum Sponsor
Gold Sponsor
Silver Sponsor
Bronze Sponsor
Sponsor
1 Conference bag insert
X
X
X
 
 
1 - 6 ft X 1.5 ft display table
 
 
X
X
 
2 - 6ft X 1.5 ft display table
X
X
 
 
 
Logo on Conference tote
X
 
 
 
 
Logo on Conference Lanyard
 
X
 
 
 
Co-sponsor of lunch (day 1)
X
 
 
 
 
Co-sponsor of full breakfast (day 2)
 
X
 
 
 
Co-sponsor of continental breakfast (day 1)
 
 
X
 
 
Recognition on conference website
X
X
X
X
X
Full post-conference attendee list
X
X
X
 
 
Conference registrations
4
3
2
1
 
Full page ad in conference program
X
 
 
 
 
1/2 page ad in conference program
 
X
 
 
 
Logo and sponsorship level included in rolling powerpoint during breaks
X
X
X
X
X
 
 
 
 
 
 
 
 
 
 
 
 
Additional options:
 
 
 
 
 
Logo on conference pen :  $450
 
 
 
 
 
Logo on pad in conference tote:  $250
 
 
 
 
 
 
 


  • Company Name

About 2019 IHEPS Vendor Registration Gold

If you have signed up previously, you will need to sign into your account before registering. If you have forgotten your password, then under "Existing User" in the top right, select "Forgot Password" to reset it.

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Vendor Packet Information

Conference:  Indiana Healthcare Emergency Preparedness Symposium (IHEPS)

Date held:      September 12-13, 2019 

Hours:           Participant registration opens at 7:00am both days

Objective:     To inform hospitals, health associations, emergency medical field personnel of real solutions to real problems they may face.  This is a chance for you, as a vendor, to showcase your experience, skills, products, and overall solutions.

Venue:           Sheraton Keystone Crossing Indianapolis– Request the IHEPS room rate

                        8787 Keystone Crossing

                        Indianapolis, IN 46240

                        Reservations:  844-205-1784

         https://www.marriott.com/event-reservations/reservation-link.mi?id=1559670974088&key=GRP&app=resvlink

Access           Wednesday, September 11, 2019 after 5pm

For setup:      Thursday, September 12, 2019, from 6:30am-8am

 

Table Gift       We are asking vendors to bring a prize for drawings. Drawings will be done at your table, so bring a bowl or something to collect business cards in. You will be responsible for contacting the winner to deliver your prize. 

 

All Vendor spaces will be in the hallway just outside the conference rooms.  There will not be walls to prop things against.

Bring extension cords or power strips if you want electricity.  The hotel requires that you secure your cords with Gaff tape. 

Vendor Space Cost:  see sponsorship levels

Make check out to: IHEPS

Memo area:               IHEPS Symposium

Mail check and         District 5 Hospital Prep. And Planning
vendor info form       Attn:  Elisa Stott/IHEPS
to:                                PO Box 34001
                                     Indianapolis, IN 46234 

Credit Card Opt:       Credit card payment and registration will be available soon.  

 

Registration Deadline:      September 4, 2019 (including payment must be received by this date)

 

IHEPS Contact Person:   
Elisa Stott
317-374-8488

Tear Down:   Will be at the end of the final session.

 Participant lists will be available for appropriate sponsor levels shortly after the symposium to be able to include last minute of day-of registrants and changes.   

Please note:  There will be a networking event at the end of the last session on day one in the vendor area.  Cocktails and hors d’oeuvres will be available.  If you wish to be a co-sponsor for this session, please indicate this when you register and the amount you wish to donate. 

Cargo Shipments:  If you are shipping items to the hotel, please ship to:

Sheraton Indianapolis Hotel at Keystone Crossing
C/O Tami Cornelius, IHEPS
8787 Keystone Crossing
Indianapolis, IN 46240

The customer is responsible for all arrangements and all expenses associated with the shipping of materials, merchandise, exhibits or any other items to and from the hotel. 

PACKAGE HANDLING FEES

The weights will be taken off the FedEx, UPS or DHL boxes.  These packages do not need to be weighed at the hotel.  On rare occasions, packages may come from another source without weight information.  In these cases, weights may be estimated if a scale is not available.

The minimum fees are as follows:

0 to 5 pounds                   $5.00/each

6 to 20 pounds                 $10.00/each

21 to 50 pounds               $15.00/each

Over 50 pounds               $25.00/each

Crates                               TBD due to variation of size, weight and labor required.

Pallets                               $75.00/each

 

 

$3,000

$2,000

$1,000

$750

Any Amount

 

Platinum Sponsor

Gold Sponsor

Silver Sponsor

Bronze Sponsor

Sponsor

1 Conference bag insert

X

X

X

 

 

1 - 6 ft X 1.5 ft display table

 

 

X

X

 

2 - 6ft X 1.5 ft display table

X

X

 

 

 

Logo on Conference tote

X

 

 

 

 

Logo on Conference Lanyard

 

X

 

 

 

Co-sponsor of lunch (day 1)

X

 

 

 

 

Co-sponsor of full breakfast (day 2)

 

X

 

 

 

Co-sponsor of continental breakfast (day 1)

 

 

X

 

 

Recognition on conference website

X

X

X

X

X

Full post-conference attendee list

X

X

X

 

 

Conference registrations

4

3

2

1

 

Full page ad in conference program

X

 

 

 

 

1/2 page ad in conference program

 

X

 

 

 

Logo and sponsorship level included in rolling powerpoint during breaks

X

X

X

X

X

 

 

 

 

 

 

 

 

 

 

 

 

Additional options:

 

 

 

 

 

Logo on conference pen :  $450

 

 

 

 

 

Logo on pad in conference tote:  $250

 

 

 

 

 

 

 

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